As a public agency performing public works projects, the Bremerton Housing Authority is required to comply with various labor standard regulations. In Washington State, the Department of Labor & Industries (L&I) regulates documentation required for public works contracts.
When a public works contract is signed with the Bremerton Housing Authority, the contractor is required to submit an Intent to Pay Prevailing Wages (Intent) and an Affidavit of Wages Paid (Affidavit) for that project. It is BHA's responsibility to include this requirement in the contract document. It is the contractor's responsibility to file the paperwork.
- The Intent to Pay Prevailing Wages is filed at the beginning of the project. Typically, BHA's projects require HUD or Davis Bacon wage rates, so the paperwork requires special wording and must be filed in hard copy. The Contractor will work with BHA to ensure that the intent includes the correct information and is filed correctly. Once L&I approves the Intent, the contractor will inform BHA that the approved intent is available online.
- The Affidavit of Wages Paid is filed at the end of the project. This is filed online by the Contractor. Once L&I approves the Affidavit, the contractor will inform BHA that the approved affidavit is available online.
- The Contractor must ensure that all subcontractors file intents and affidavits for their work on the project.
- There is no minimum contract amount. Intents and Affidavits must be filed on every project.
Many of BHA's projects require that an amount between 5-10% of the total contract amount is withheld as retainage. This amount is meant to cover any prevailing wage, tax, or other issues that may arise during the course of the contract. To release retention, BHA must submit a Notice of Completion to the Employment Security Department, the Department of Revenue, and the Department of Labor & Industries to request approval to release. Once those agencies certify that they have no claims on the retainage, BHA is able to release payment of that amount to the contractor. BHA is unable to submit the Notice of Completion until all contractor and subcontractor intents and affidavits have been submitted to and approved by L&I. Once the notice of completion is submitted, it can take 6 to 8 weeks for all of the agencies to provide approval for release of retainage - if there are no unresolved issues with the contractor or any of the subcontractors. The intents should be filed as soon as the contract is signed and affidavits as soon as the job is complete to ensure that there are no delays in filing the notice of completion.
More information on Intents and Affidavits may be found at L&I's website by clicking here.