I have been awarded a contract. Now what?

Contract and Notice to Proceed

Once you receive notification that you have been awarded a contract, there are several things that will happen:

Contract, Notice to Proceed, and Documentation for the Contract File:

  • You will receive a draft contract by email. This contract will include any HUD provisions that are required to be part of the contract as well as the scope of work and part or all of your proposal. You will need to review the contract to determine if you have any questions or need clarification on any items. If you agree to the terms of the contract, you will return two signed copies of the contract to BHA. You will receive a fully executed original by mail.
  • You will receive a Notice to Proceed. You may receive this at the same time that you receive the contract to print and sign. If the project will not begin immediately, the Notice to Proceed will be issued at a later date. BHA is not responsible for any work performed or materials ordered prior to the full execution of the Notice to Proceed.
  • You will need to provide copies of business licenses, your W-9, and any other forms requested by BHA for your contract file.
  • You will need to request a certificate of insurance with endorsements from your insurance agent. The certificate must comply with the requirements of the contract. The easiest way to ensure that this occurs is to provide the insurance provisions of the contract directly to your insurance agent.
  • You will be contacted by the BHA project manager to begin work on the project.

In most cases, BHA will not sign the contractor's contract form. The contractor must agree to the contract provided by BHA once any mutually agreeable revisions have been made.

Intent and Affidavit

As a public agency performing public works projects, the Bremerton Housing Authority is required to comply with various labor standard regulations. In Washington State, the Department of Labor & Industries (L&I) regulates documentation required for public works contracts.

When a public works contract is signed with the Bremerton Housing Authority, the contractor is required to submit an Intent to Pay Prevailing Wages (Intent) and an Affidavit of Wages Paid (Affidavit) for that project. It is BHA's responsibility to include this requirement in the contract document. It is the contractor's responsibility to file the paperwork.

  • The Intent to Pay Prevailing Wages is filed at the beginning of the project. Typically, BHA's projects require HUD or Davis Bacon wage rates, so the paperwork requires special wording and must be filed in hard copy. The Contractor will work with BHA to ensure that the intent includes the correct information and is filed correctly. Once L&I approves the Intent, the contractor will inform BHA that the approved intent is available online.
  • The Affidavit of Wages Paid is filed at the end of the project. This is filed online by the Contractor. Once L&I approves the Affidavit, the contractor will inform BHA that the approved affidavit is available online.
  • The Contractor must ensure that all subcontractors file intents and affidavits for their work on the project.
  • There is no minimum contract amount. Intents and Affidavits must be filed on every project.

Many of BHA's projects require that an amount between 5-10% of the total contract amount is withheld as retainage. This amount is meant to cover any prevailing wage, tax, or other issues that may arise during the course of the contract. To release retention, BHA must submit a Notice of Completion to the Employment Security Department, the Department of Revenue, and the Department of Labor & Industries to request approval to release. Once those agencies certify that they have no claims on the retainage, BHA is able to release payment of that amount to the contractor. BHA is unable to submit the Notice of Completion until all contractor and subcontractor intents and affidavits have been submitted to and approved by L&I. Once the notice of completion is submitted, it can take 6 to 8 weeks for all of the agencies to provide approval for release of retainage - if there are no unresolved issues with the contractor or any of the subcontractors. The intents should be filed as soon as the contract is signed and affidavits as soon as the job is complete to ensure that there are no delays in filing the notice of completion.

More information on Intents and Affidavits may be found at L&I's website by clicking here



Certified Payroll

Certified Payroll is required for all work performed for BHA. Some contracts require that the certified payroll reports are submitted to BHA on a weekly basis, and others require that they are generated and kept by the Contractor. The requirement varies based on the funding of the work and is indicated in the contract document signed by BHA and the Contractor.

Contractors are required to retain and/or submit certified payroll to illustrate and document that they have complied with the prevailing wage requirements of the project. Certified payroll reports may be reviewed by BHA, HUD, or the Department of Labor & Industries at any time during the project or as part of the closeout. If it is determined through review of the reports that a mistake was made in the payment to an employee, BHA will work with the contractor to ensure that the mistake is corrected and the employee compensated appropriately.

More information on certified payroll in general may be found by clicking here.

More information on certified payroll required by an Owner/Operator may be found by clicking here.

Additional Resources related to certified payroll and federal and state prevailing wage requirements may be found by clicking here.


The Bremerton Housing Authority is required to withhold retainage on all construction contracts totaling $35,000 or more. If retainage is applicable, the percentage to be withheld will be specified in each individual contract.

Retainage is generally 5 or 10% of the total contract amount. This amount is withheld from payment to ensure that BHA and the state agencies have recourse if the contractor or subcontractor fail to meet an obligation. The state agencies have the right to request payment for any amounts owed up to and including the full amount of retainage withheld. Once the state agencies notify BHA in writing that the contractor and subcontractors have met all obligations, BHA is able to release retainage. Before releasing retainage, BHA will review the project to ensure that there are no unresolved issues with the project. If there are, BHA has the option to use the withheld amount to rectify those issues. If there are no issues, or BHA chooses not to use retainage to rectify what issues there are, retainage will be released to the Contractor who is then responsible for paying retainage out to its subcontractors.

It is the contractor's responsibility to ensure that all Intents to Pay Prevailing Wages and Affidavits of Wages Paid are filed with the Department of Labor & Industries. The Contractor and all subcontractors must file these forms. Delay in filing these forms will result in a delay of releasing retainage.

Once a project is accepted as final, BHA will complete a Notice of Completion form to be forwarded to the Department of Labor & Industries, the Employment Security Department, and the Department of Revenue. This form cannot be filed with any of the agencies until the intents and affidavits for the contractor and all subcontractors have been filed and approved. Once the form is filed with the three state agencies, BHA must wait to receive approval letters from each agency to release the retainage. Retainage will not be released until all three letters are received. If there are no issues, this process can take from six to eight weeks.

If there are any issues that need to be resolved for any of the three agencies, the release of retainage will not occur until the issues are resolved and the approval to release retainage has been received from all three agencies. Examples of issues that may be encountered is a tax audit conducted by the Department of Revenue or an issue with payment to employees found by L&I. The state agencies have the right to request payment from the retainage withheld by BHA to rectify issues that are found that the contractor or subcontractor refuses to rectify. BHA is required to comply with that request.

Payment Terms

The Bremerton Housing Authority pays on a net 30 basis and only for work performed. There are some exceptions made if the contractor must make a large purchase of materials or equipment at the beginning of the job. Other exceptions can be made if authorized by the contracting officer in writing.


Sales Tax

Per RCW 35.82.210, the Bremerton Housing Authority is exempt from taxes including sales tax as outlined below:

  • Sales Tax on Labor: Sales or use tax is not to be applied to labor or services in the performance of work for BHA.
  • Sales Tax on Material: All materials purchased by the Contractor in the performance of work for BHA are subject to Washington State Use Tax (unless retail sales tax has been paid on the materials).
  • Applicable Sales Tax is to be included in the bid and final pricing. Sales tax is not to be a separate line item in the bid or on the invoice.
  • BHA will provide the Contractor with the Buyer's Retail Sales Tax Exemption Certificate for documentation.

BHA solicits proposals using several methods. The primary methods used are the BHA maintenance roster, direct requests for bids, the MRSC small works roster, the BHA website, and the Housing Agency Marketplace.

  • The BHA maintenance roster is used for routine, small projects at properties owned or managed by BHA. The roster application allows BHA to pre-approve vendors and contractors so the work requested may be expedited. The roster application explains the document requirements of BHA, allows the vendor or contractor to indicate what services  they can provide, and explains the HUD wage and fringe requirements. Once a vendor or contractor is approved and placed on the maintenance roster, BHA staff will be able to request bids for work and work can begin immediately. BHA staff are still required to obtain three to five bids from vendors or contractors on the maintenance roster. The lowest bidder will be awarded the work. BHA staff is also required to cycle through the roster to ensure that all of the companies listed are provided the opportunity to bid on projects as they come up. More information about how BHA uses this procurement method may be found here. If you are interested in being pre-approved for the maintenance roster, please click here.
  • Direct requests for bids are used for small projects when the service is not provided by or if there is little or no response from vendors or contractors listed on the BHA maintenance roster. BHA staff will contact three to five businesses that provide the service and request quotes for the work. The work will be awarded to the lowest bidder once that vendor or contractor has submitted the required contract paperwork and been approved. More information about how BHA uses this procurement method may be found here.
  • For smaller but non-routine projects, BHA will issue a solicitation through the MRSC. This is a small works roster that allows contractors and vendors to register to be notified when a solicitation is issued requesting services they provide. BHA chooses the category of work and searches for all contractors or vendors in that category. An email with the solicitation is sent to every company listed in that category. These solicitations are more formal with deadlines for questions and submittal of bids. There is often a job-walk required for these solicitations as well. More information about how BHA uses this procurement method may be found here. If you are interested in registering with MRSC so that you will be notified of BHA solicitations, please visit the MRSC website by clicking here.
  • Solicitations and attachments are listed on the BHA website if the project is larger but relatively straight-forward. These solicitations are likely to be Requests for Proposals or Requests for Qualifications. There are some solicitations that are more complicated and require large attachments or drawing. In that case, the solicitation document will be listed on the website with instructions for obtaining the attachments at another site such as Builder's Exchange. More information about how BHA uses this procurement method may be found here. To see a current list of solicitations on the BHA website, please click here.
  • Housing Agency Marketplace is a website designed for very large projects or those that require a national reach. BHA has used this website for large development projects and soliciting professional services such as capital needs assessments, financial advisory services, and legal services. Vendors must register with the website to be notified of solicitations. More information about how BHA uses this procurement method may be found here. If you are interested in registering with this website, please click here.

Basics of Procurement at BHA

Cancellation of a Procurement

A procurement may be cancelled before bids or proposals are due for any of the following reasons:

  • The supplies, services or construction is no longer required.
  • The funds are no longer available.
  • Proposed amendments to the solicitation are of such magnitude that a new solicitation is deemed to be appropriate and in the best interest of BHA.
  • Other similar reasons

A procurement may be cancelled and all bids or proposals that have already been received may be rejected for any of the following reasons:

  • The supplies or services (including construction) are no longer required.
  • Ambiguous or otherwise inadequate specifications were part of the solicitation.
  • All factors of significance to BHA were not considered.
  • Prices exceed available funds, and it would not be appropriate to adjust quantities to come within available funds.
  • There is reason to believe that bids or proposals may not have been independently determined in open competition, may have been collusive, or may have been submitted in bad faith.
  • For good cause of a similar nature when it is in the best interest of BHA


Tips for Successful Bids
The top two tips BHA can provide about submitting a successful bid or proposal are to:



The solicitation is a wealth of information. Depending on the type of solicitation it is, it will include deadlines, delivery requirements, the scope of work, applicable wage rates, and other information that bidders will need. Highlighted below are a few items that can be confusing or problematic for bidders:

  • Communication regarding the solicitation - Each solicitation will provide contact information for those staff members at BHA that can be contacted about the solicitation. No other staff or board member may be contacted. BHA staff are instructed that any communication about a solicitation needs to be redirected to the contacts provided in the solicitation. If a proposer does not comply with the communication parameters established in the solicitation, the proposer's submittal may be deemed unresponsive.

  • Phone Calls and In-Person Contact - Part of maintaining the objectivity of the procurement process is to ensure that all bidders or proposers have the same access to information. For this reason, all contact must take place in writing. BHA will not take phone calls or meet with vendors during a solicitation period if the phone calls or meeting are related to the solicitation. The Contracts and Procurement Administrator is not available by phone or in person during a solicitation period. All contact must be in writing.

  • Questions and Comments about the solicitation - Each solicitation will have instructions about how to ask questions or make comments. Questions must be in writing and directed to the contacts provided in the solicitation. Answers will be provided in an addendum to the solicitation and will be sent out to all potential proposers. Questions will not be answered on an individual basis if the question is in any way pertinent to other bidders. Examples of questions that may be answered individually would be related to how a form is completed by a specific company, how to demonstrate that a City of Bremerton license has been applied for, or other specific questions that are related to the proposer but are unrelated to the content and substance of the solicitation.

  • Deadlines for questions and submittals - The solicitation provides deadlines for questions and submittal of proposals as well as information about where to send the proposals, how many copies are needed, and what documents need to be included with the proposal. Questions and submittals must be received by the deadlines indicated in the solicitation. BHA has the discretion to review questions and submittals received after the deadlines, but this is rarely done. If a deadline is provided, ensure that questions and submittals are received by BHA in full and as requested by the date and time stated in the solicitation. 

  • Licensing and Debarment checks - BHA is required to conduct state and federal checks on any proposer who submits a proposal or bid. These checks include verification that the contractor is licensed, bonded and insured as required by the solicitation, that the contractor has not been debarred from working with HUD or on Washington state public works projects, that the contractor has no open violations or claims against its bond, and that the contractor has appropriate and current accounts with state agencies including the Department of Revenue and the Department of Labor & Industries. If there is an issue found during the course of verification, BHA will notify the contractor of the issue and, if possible, give the contractor the opportunity to cure. Certain issues, if unresolved, will make the proposal submitted unresponsive.

  • Section 3 Certification - BHA offers preference to those firms that are certified as Section 3 businesses. Depending on which level of Section 3 business a company is, that company may earn up to an additional 15 points in an RFP evaluation. If the Section 3 business is within 10% of the lowest bidder, BHA can award the work to the Section 3 business. Please click here for further information on Section 3. Please click here for the BHA Section 3 application.

  • Required Wage Rates - The solicitation will specify which wage rates apply for the project. The solicitation will also include either an explanation of how to determine the wages to be paid or a link to a website that can provide guidance. If, after reviewing that material, you do not understand what needs to be done, please submit the question in writing using the Question and Comment process outlined in the solicitation. It is critical that the correct wage rates are used. If BHA believes that a proposal may not account for the correct wage rates, the contractor will receive an email asking for clarification.

  • Required use of BHA contract - In most cases, contractors are required to sign BHA's contract. Generally, BHA is unable to sign the contractor's contract because HUD requires that certain provisions be included or addressed in contracts spending HUD funding. The contract to be used for a procurement is indicated in the solicitation and often provided for review as part of the solicitation. Any concerns or questions about the contract (including the required HUD provisions) must be asked as part of the question period defined in the solicitation. In some procurements, the service being provided is not appropriately addressed by BHA's contract. Examples include appraisal and environmental review procurements and architectural services. In these situations, BHA will sign the contractor's contract after review to ensure that there are no issues or concerns.

  • Evaluation of bids - The solicitation will explain how the bid will be evaluated. Less formal solicitations are often evaluated based on price only or on price and schedule if completing the project quickly is of concern. These bids require no further evaluation. BHA will order the bids by price and, if applicable, by schedule. The lowest and most responsive bid will be awarded the contract. More formal solicitations outline the factors that are being evaluated and how they are weighted. These solicitations are evaluated by a committee of at least three members. Proposers should review the solicitation to determine what is being evaluated and ensure that those items are clearly addressed in the proposal or bid.

  • Notification of need for clarification or award of contract - BHA notifies vendors of the need for clarification of a proposal or bid or the award of a contract by email. BHA will make reasonable efforts to reach a proposer. If the email provides a deadline for response and no response is received, the proposal may be deemed non-responsive or, if the email was to award the work, BHA may award the work to the next responsive and responsible bidder. It is the proposer's responsibility to ensure that the email provided to BHA is being checked, that the response was submitted by the deadline, and that the email was received by BHA.  


Procurement Methods

Petty Cash Purchases
A small purchase under $75.00 which can be satisfied by local sources may be processed through the use of Board of Commissioners approved petty cash account.

Small Purchases of up to $3,000 (or $2,000 if subject to Davis Bacon Wage Rates)
For small purchases of up to $3,000, BHA will require only one quote as long as the quote is considered reasonable. To the greatest extent feasible, and to promote competition, small purchases will be distributed among qualified sources. Quotes are obtained orally (either in person or by phone), by fax, in writing, or by email. Award is made to the qualified vendor that provides the best value to BHA.

Small Purchases of up to $150,000
2 CFR 200.88 specifies that procurements costing $150,000 or less (the Simplified Acquisition Threshold) qualify as "small purchases" that are not subject to formal advertising as part of the selection process. While these procurements may be conducted under less formal selection procedures, obtaining and comparing competitive prices from more than one vendor represents good public policy and is required for the purchase of all good, supplies, equipment and materials costing $3,000 or more ($2,000 if subject to Davis Bacon Wage Rates). The less formal selection procedure is known as the information solicitation and has the following guidelines:

  • Price shall be used as the primary evaluation criterion.
  • The geographic location of vendors submitting quotes may not be used as an evaluation criterion.
  • A minimum of three quotes (preferable five) will be solicited.
  • To the greatest extent possible, and to promote competition, small purchases will be distributed among qualified sources.
  • Quotes must be received in writing and submitted via mail, fax, hand delivery or email.
  • Award will be made to the qualified vendor that provides the best value to BHA based on evaluation criteria stated in the solicitation.
  • BHA shall not break down requirements of the purchase to reduce the cost of the purchase in order to circumvent requirements that apply to small purchases between $3,000 and $150,000.

Small Works Roster
RCW 39.04.155 allows BHA to create and maintain a Small Works Roster to award contracts for construction, building, renovation, remodeling, alteration, repair or improvement of real property for public works projects up to $300,000 (or $150,000 if federal funds are used). BHA reserves the right to utilize Small Works Rosters maintained by other agencies in lieu of maintaining a BHA Small Works Roster through the use of cooperative intergovernmental agreements.

Sealed Bidding/Invitation to Bid (ITB)
Sealed bidding is used for all contracts that exceed the small purchase threshold that meet the criteria listed below. BHA publicly solicits bids and awards a firm fixed-price contract to the responsible bidder whose bid, conforming with all of the material terms and conditions of the Invitation to Bid, is the lowest in price. Sealed bidding is the preferred method for procuring construction, supply, and non-complex service contracts that are expected to exceed $150,000 using federal funds or more than $300,000 for public works contracts using state or local funds.

Conditions for using Sealed Bidding:

  • A complete, adequate and realistic statement of work, specification, or purchase description is available.
  • Two ore more responsible bidders are willing and able to compete effectively for the work.
  • The contract can be awarded based on a firm fixed price.
  • The selection of the successful bidder can be made principally on the basis of price.

Competitive Proposals using Request for Proposals or Request for Qualifications
The competitive proposal method is preferred when procuring for professional services that exceed the small purchase threshold. The competitive proposal method permits:

  • Consideration of technical factors other than price.
  • Discussion with offerors concerning offers submitted.
  • Negotiation of contract price or estimated cost and other contract terms and conditions.
  • Revision of proposals before the final contractor selection.
  • Withdrawal of any offer at any time up until the point of award.

Cooperative Purchasing and Intergovernmental Agreements

Consistent with the requirements of 2 CFR 200.318(e) and RCW 39.34.080, BHA may enter into agreements with other governmental agencies and regional or national intergovernmental purchasing networks or associations to purchase or use common supplies, equipment, or services. The decision to use an interagency agreement instead of conducting a direct procurement is based on economy and efficiency. BHA may use federal and state excess and surplus property instead of purchasing new equipment and property if feasible and if it will result in a reduction of project costs. The goods and services obtained under a cooperative purchasing agreement must have been procured in accordance with 2 CFR 200.318.

Non-Competitive Procurement

Procurement by non-competitive proposals (sole source) may be used only when the award of a contract is not feasible using the small purchase procedures, sealed bids, competitive proposals, or cooperative purchasing and if one of the following applies:

Situation #1 - Sole Source:

Occasions may arise when competition among potential vendors is not possible for a particular procurement. These situations may occur:

  • When there is clearly and legitimately only one source capable of supplying the subject matter in a timely fashion.
  • When there are special facilities or market conditions that result in only one source.
  • In the event of emergencies.
  • When there is only one source capable of supplying the subject matter in a timely fashion such that seeking competitive prices would be impractical.

Situation #2 - Emergency:
An emergency exists that seriously threatens the public health, welfare, or safety, or endangers property, or otherwise causes serious injury to BHA, as may arise by reason of a flood, earthquake, epidemic, fire, riot, equipment failure, or similar event, and the needs "will not permit a delay resulting from competitive solicitation." In such cases, there must be an immediate and serious need for supplies, services, or construction such that the need cannot be met through any of the other procurement methods, and the emergency procurement shall be limited to those supplies, services or construction necessary simply to meet the emergency. 

Situation #3 - HUD authorizes use of non-competitive proposals.

Situation #4 - After solicitation of a number of sources, competition is determined to be inadequate.


Why does BHA have a Procurement Policy?

As a government agency, the Bremerton Housing Authority is required to comply with federal and state regulations related to procurement and purchasing - primarily the requirements of HUD. If there are other federal or state requirements that apply that are more stringent than HUD's, BHA is required to comply with the most stringent requirements. The Procurement Policy is a written document that complies with federal and state regulation and provides guidance for the procurement process at BHA. The specific purposes of the Procurement Policy include, but are not limited to, the following:

  • Fairness and Objectivity: Providing a fair, objective, and equitable selection and contracting environment for all individuals and firms seeking to do business or contracting with BHA.

  • Ensuring Reasonable Costs: Promoting competition, and negotiation where applicable, to ensure that BHA receives the most favorable prices and terms in its contracts.

  • Efficiency: Ensuring that supplies and services (consultant, construction, social services, etc.) are obtained efficiently and effectively.

  • Accountability: Promoting accountability of contracting actions by BHA employees and encouraging employees to protect BHA's financial and other interests.

  • Value-Added Procurement: Facilitating a procurement process that provides service and value to BHA in obtaining goods and services.

  • Ethical Standards: Ensuring that BHA's procurement activities are implemented with the highest regard for integrity, avoid conflicts of interest, and are consistent with applicable ethical standards.

  • Legal Considerations: Complying with all applicable federal, state and local statutes and regulations.



Qualifying to do Business with BHA

Qualifying to do Business with BHA

Basic Requirements (Licensing, Bonding, Insurance)

Basic Eligibility Requirements:

A responsible bidder/offeror must comply with the requirements of the issued solicitation. Once it has been determined by BHA that requirements are fulfilled, the responsible bidder/offeror must:

  • Have adequate financial resources to perform the contract or the ability to obtain them;
  • Be able to comply with the required or proposed delivery or performance schedule;
  • Have a satisfactory performance record;
  • Have a satisfactory record of integrity and business ethics;
  • Have the necessary organization, experience, accounting and operational controls and technical skills, or the ability to obtain them;
  • Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and
  • Be otherwise qualified and eligible to receive an award under applicable laws and regulations, including not be suspended, debarred, or under a HUD- or State-imposed Limited Denial of Participation.

The requirements for each project vary based on funding and the type of service being provided. The requirements for each project will be outlined in the solicitation documents issued by BHA. In general, the following licensing and insurance provisions are required:


  • State of Washington Master Business or Legal Entity License issued by the Washington State Secretary of State.
    • If the company is a sole proprietorship, this requirement does not apply.
    • If the company is based out-of-state, a license issued by the state in which the company is based must be provided showing that the organization is authorized to conduct that business.
  • City of Bremerton Business License:
    • If the contractor's work is performed within the boundaries of the City of Bremerton, the contractor must have a City of Bremerton Business License.
  • Contractor or Professional License:
    • If the contracted services require a specific license, the contractor or consultant must provide a copy of the current license. 


  • Commercial General Liability Insurance - Required on most contracts
  • Workers Compensation Coverage - Required on most contracts
  • Automobile Coverage - Required on contracts where vehicles will be used regularly in the performance of the contract
  • Professional Liability (Errors and Omissions) Coverage - Required when appropriate
  • Fidelity Bond - Required when appropriate
  • Builder's Risk Coverage - Required when appropriate

Bid, Performance and Payment Bonds:

  • Bond requirements vary by solicitation and contract. If bonds are required, the solicitation issued by BHA will provide those details.
Section 3

Because the Bremerton Housing Authority receives HUD financial assistance, we are required to comply with HUD's Section 3 program. This program requires that BHA, to the greatest extent possible, provides job training, employment, and contract opportunities for low or very low-income residents in connection with projects and activities in Bremerton. HUD determines the definition of "low-income" and "very low-income" annually, so we are unable to provide those definitions here. However, Section 3 regulations were designed to encourage recipients of HUD funding to direct new employment, training, and contracting opportunities to low-income residents and the businesses that employ these people within their community regardless of race and/or gender.

You are a Section 3 resident if:

  • You have proof that you reside in a public housing development; or
  • You can provide evidence of participation in a HUD Youth build program operated in the metropolitan area (or non-metropolitan county) where the Section 3 covered assistance is spent; or
  • You can provide evidence that you reside in the Section 3 area and are a low- or very low-income person, as determined by local HUD income limits.

You are a Section 3 business if your company is able to meet one of the following criteria:

  • 51% or more of the company is owned by Section 3 residents; or
  • The company has permanent, full-time employees at least 30% of whom are currently Section 3 residents or within three years of the date of first employment with the business concern were Section 3 residents; or
  • The company has a commitment to subcontract in excess of 25% of the total dollar award of all contracts to Section 3 businesses.

HUD has established the following goals for organizations that must comply with Section 3 requirements:

  • 30% of new hires by the agency are low- or very low-income residents.
  • 10% of construction contracts are awarded to Section 3 businesses.
  • 3% of non-construction contracts are awarded to Section 3 businesses.

BHA is required, to the greatest extent feasible, to meet these goals. We must make every effort and use any means at our disposal to meet the regulatory requirements. If we are unable to comply despite our best efforts, we explain in our annual report to HUD what efforts we made and what prevented us from meeting our goal.

We are eager to assist our residents and other low- and very low-income people in Bremerton to participate in the Section 3 program. If you need more information on the Section 3 program, please click here to be redirected to HUD's web page which explains the details of the program. If you are interested in being certified by BHA as a Section 3 business, please click here to be redirected to the application. If you are already certified as a Section 3 business and are interested in registering with the HUD Section 3 Business Registry, please click here.

Being registered as a Section 3 business does not guarantee work with BHA; however, BHA gives preference to Section 3 businesses in its procurement procedures. Those preferences are explained in the material provided to apply to be certified as a Section 3 business by BHA.

Disadvantaged Business Enterprises

The Bremerton Housing Authority strongly encourages responses to solicitations from Disadvantaged Business Enterprises (DBEs) or partnerships comprised of DBEs. A Disadvantaged Business Enterprise is a for-profit small business concern that is owned by one or more individuals who are socially or economically disadvantaged. Although the program is geared toward businesses owned by women and minorities, other owners who demonstrate disadvantage can be evaluated on a case-by-case basis. BHA is interested in increasing the number of contracts awarded to DBEs and encourages all organizations to review the eligibility criteria on the website of the Office of Women and Minority Business Enterprises by clicking here.

Maintenance Roster - Requirements

Throughout the year, BHA solicits applications for qualified contractors who are interested in being added to BHA's maintenance roster for minor maintenance projects at all of its properties. To qualify for the Maintenance Roster, contractors must complete and submit the application which includes the following forms:

  • Profile of Firm Form
  • Listing of maintenance services available
  • Fee Structure Form
  • W-9
  • Section 3 Certification Paperwork (Optional)

In addition, contractors must have and submit the following with the application:

  • A copy of its Bremerton Business License
  • A copy of its Master Business License or Legal Entity License with the State of Washington
  • Evidence of Insurance

Before being placed on the roster, BHA will verify that the contractor is not on the Federal or State debarment list and is in good standing with state agencies.

Contractors will be required to submit a Statement of Intent to the Department of Labor & Industries when they have been retained for their first work with BHA. At the end of the calendar year, an Affidavit of Wages Paid will need to be submitted to the Department of Labor & Industries that includes all work performed for BHA during the calendar year. Contractors must pay employees at least the HUD wage and fringe rates appropriate to the work performed and as provided by BHA.

BHA will request bids from pre-approved contractors for up-coming work. BHA will request bids from contractors listed on the maintenance roster on a rotating basis to ensure that all contractors listed have the opportunity to bid work.

Contractors will periodically need to reapply to remain on the roster. Copies of licenses and insurance will need to be submitted annually. Debarment and agency checks will be conducted by BHA annually.

There is no deadline for the submittal of applications to be placed on the Maintenance Roster. Please click here to be directed to the Maintenance Roster Application.

Public Records Requests

To request public records from the BHA Executive Office, please complete the Public Records Request Form found here and return to:

Andi Reed, Public Records Officer (PRO)
Bremerton Housing Authority
600 Park Avenue
Bremerton, WA  98337
(360) 616-2909 (fax)
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Except where these guidelines are mandated by statute, these guidelines are discretionary and advisory only and shall not impose any affirmative duty on BHA. BHA reserves the right to apply and interpret these guidelines as it sees fit and to revise or change them at any time.

The Public Records Act requires that requests for access to records be responded to within five (5) business days by either:

  • Providing the records;
  • Providing an Internet address and link on the BHA website to the specific records requested, except that if the requestor notifies BHA that he or she cannot access the records through the Internet, then BHA will provide copies of the record or allow the requestor to view copies using a BHA computer;
  • Acknowledging that BHA has received the request and providing a reasonable estimate of time that BHA will require to respond to the request; or
  • Denying the request.

Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. In acknowledging receipt of a public records request that is unclear, BHA may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, BHA need not respond to it. Denials of requests must be accompanied by a written statement of the specific reasons for the denial.

BHA is required by the Washington State Public Disclosure Act (RCW 42.56) to allow the general public to inspect and/or copy certain public records during normal business hours which are Monday through Friday, 8:30 a.m. to 4:00 p.m. excluding holidays. A fee for providing copies may be charged.

Inspection will be denied and the records withdrawn by the PRO if the requestor, when reviewing records, acts in a manner which will damage or substantially disorganize the records or excessively interfere with other essential functions of the Bremerton Housing Authority.

If a requestor has not made arrangements to review or claim records within thirty (30) days of notice that records are available, or fails to make a payment, the PRO may close the request.

When the request is for a large number of records, the PRO or designee will provide access for inspection and copying in installments, if he or she reasonably determines that it would be practical to provide the records in that way. If BHA makes a request available on a partial or installment basis, BHA may charge for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, BHA is not obligated to fulfill the balance of the request. If, within fifteen (15) days, the requestor fails to arrange for the inspection of the entire set of records or one or more of the installments, the PRO or designee may stop searching for the remaining records and close the request.

If, after the PRO has informed the requestor BHA has provided all available records and subsequently becomes aware of additional responsive documents existing at the time of the request, the PRO will promptly inform the requestor of the additional documents and will provide them on an expedited basis.

In general, most of the information processed and retained by BHA such as contracts, solicitations, resolutions, board meeting minutes, correspondence, and policies fall into the category of public records and thus must be disclosed under the law. Certain information, however, is exempt from public disclosure pursuant to RCW 42.56 including but not limited to the following:

  • Personal information in files maintained for employees, appointees, volunteers, or elected officials and such other personal information to the extent that such a disclosure would constitute an invasion of privacy including, but not limited to, residential addresses and telephone numbers, personal electronic email addresses, employment applications, and employment tests.
  • Preliminary drafts, notes, recommendations and departmental memoranda in which opinions are expressed or policies formulated or recommended in connection with any BHA action, except when publicly cited by  BHA in connection with any agency action.
  • Contents of any real estate appraisals made by or for the agency relative to the acquisition or sale of property by the agency are exempt until three (3) years after the date of the appraisal or until sale is abandoned or property sold.
  • Valuable designs, drawings, research data, etc. obtained within five (5) years of the request for disclosure, when disclosing would produce private gain and public loss.
  • Records relevant to a controversy to which the agency is a party, but which records would not be available to another party under the rules of pretrial discovery for causes pending in the superior courts are exempt from disclosure.
  • Records falling into any exemption recognized by Washington statute, or otherwise under local, state or federal law, may be withheld under the Public Records Act.

Applicable Fees:

  • Per Page Provided - $0.15/page for requests over 50 pages
  • Audio/Video Tapes - $10.00 per tape
  • Computer Disks or Thumb Drives - $10.00 per disk or thumb drive
  • Actual cost for postage and delivery may be included as well as cost of envelopes or other containers used to mail the records to the requestor.
  • Requestor will be charged if an outside source is used for making duplicates of records such as photographs or blueprints.

Disclaimer of Liability: Neither BHA nor any officer, director, Board member, employee, official or volunteer shall be liable, nor shall a cause of action exist, for any loss or damage based upon a release of public records if the person releasing the records acted in good faith in attempting to comply with these guidelines or with the Public Records Act.



Bremerton Housing Authority
600 Park Avenue
Bremerton, WA  98337

Lobby Hours:
9:00am - 4:00pm Mon-Tue, Thu-Fri
Closed Wednesdays and holidays


Main Number: 360-479-3694
Inclement Weather Hotline: 360-616-7199
Telecommunication for hearing impaired TRS dial 7-1-1.

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